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A formal letter is written in a formal language, in the stipulated format, for official purposes. The tone is business-like, neutral and serious. A letter of enquiry is a formal letter written to get more details/information about something. In this letter, the word limit should not exceed 200 words. It is used to enquire and get details to purchase an item, know about a course for study, a place for a trip, etc. It must include sender's details.
Features of a formal letter:
1. A formal enquiry letter is written for official purposes.
2. The tone of the letter is serious.
3. It should be crisp, clear - avoid unnecessary details.
4. It should be strictly in accordance with the given format.
5. Use of colloquial words, abbreviations and slang language should be restricted while writing a formal letter.
6. The subject line is very important in a formal enquiry letter.
The Format of a Formal Enquiry Letter is as follows:
1. Sender’s address: The address and contact details of the sender are written here. Include an email and phone number, if required or if mentioned in the question.
2. Date: The date is written below the sender’s address after Leaving one space or line.
3. Receiver’s address: The address of the recipient of the mail (the officer/principal / Editor) is written here.
4. The subject of the letter: The main purpose of the letterforms the subject. It must be written in one line. It must convey the matter for which the letter is written.
5. Salutation (Sir / Respected Sir / Madam)
6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -
Paragraph $$1$$: Introduce yourself and the purpose of writing the letter in brief.
Paragraph $$2$$: Give detail of the matter.
Paragraph $$3$$: Conclude by mentioning what you expect. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).
7. Complimentary Closing/ Subscription.
Example:
Mrs. Vimala 342
Annai Theresa street
Chennai-16.
vimala1958@gmail.com

4th August 2019

The Manager
Digital Electronics
Chennai-4